Privacy policy


The European Academy of Optometry and Optics (“EAOO” or “the Academy”) is a membership organisation whose mission is to facilitate the changing face of optometry and optics in Europe by engaging, educating, inspiring, and motivating educators, students, researchers, and practitioners to achieve the highest level of professional competence and provide the best eye care to their patients.

The Academy’s main objective is to help develop the scientific knowledge base and support for optometry and optics, and to promote lifelong learning for optometrists, opticians, vision scientists, and all those involved in eye care and eye health across Europe. Since its launch in 2009, the Academy has provided a much-needed forum where experts and practitioners can come together to meet, share their successes and challenges, and learn from each other’s experience.

The EAOO is committed to protecting the privacy of members and website visitors. In the sections below, we explain how we use any personal information collected when you visit the EAOO website or when you become a member. We also explain the rights you have in relation to your Personal Data.

We collect and process your Personal Data on the following lawful basis: you have given us specific consent (when you have opted into receiving communication from us), out of contractual necessity (in order for us to provide you with membership services) and to carry out legitimate interests (Article 6, General Data Protection Regulation. The data collected is proportionate and has a minimal privacy impact).

What information do we collect?

When you visit the EAOO website, we may collect, store, and use the following types of personal information:

When you become a Member, we may collect, store, and use the following types of personal information:

How do we use the information?

We may use your personal information to:

EAOO annual conference

The EAOO holds its annual conference in close partnership with a national association or university. A Memorandum of Understanding (MoU) which sets out the roles and responsibilities of each party is signed. The EAOO relies on the host association/university for logistical support, which includes online registration. As such, the EAOO does not collect or hold this data directly. However, the EAOO will do its part to ensure that the registration forms and all processes used to collect and handle personal information comply with European privacy rules. Specifically, the EAOO will ensure that information from the registration database will not be disclosed to sponsors or third parties unless the registrant specifically opts-in for this. The type of data typically collected consists of non-sensitive information such as the name of the person registering, organisation, e-mail, postal address (for invoices), phone number, and type of registration. Information on dietary or other requirements that registrants wish to communicate in order to receive appropriate food and service during those meetings is also typically collected. Following the event, the information will be deleted by the EAOO and the MoU with the co-organiser will request the same.

Data subject rights

You have the following rights with respect to your Personal Data:

Sharing your Personal Data

The EAOO does not share your Personal Data to third parties for marketing purposes or other purposes unless you have granted us permission to do so. As stipulated above, we may share your Personal Data with the co-organisers of the annual EAOO conference, and with organisations that validate ongoing professional development courses, trainings and workshops. We may share information with our payment services provider (Stripe) only to the extent necessary for the purposes of processing payments you make via our website, refunding such payments and dealing with complaints and queries relating to such payments.

Security of your Personal Data

We are committed to protecting your Personal Data. We use dedicated and trustworthy software to manage our membership database, invoices and payments (Microsoft Access and Big Red Cloud). Financial transactions on our website are handled through our payment services provider, Stripe. The information stored on the EAOO’s server is password-protected. Furthermore, our website is protected by an SSL certificate.

We advise you take precaution in protecting your Member’s Account on the EAOO website. For instance, change your password often and make sure to keep it private.


EAOO will inform visitors and members in case of any changes to this policy or in the way their data is being recorded, kept and safeguarded.

Contact us

You may contact us at any time to update your preferences or to get more information about this privacy policy.

Ana-Maria Nia
Academy Manager

European Academy of Optometry and Optics
42 Craven Street, London
WC2N 5NG United Kingdom